Our Commitment to Privacy

Protecting the privacy and confidentiality of personal information is an important aspect of the way Toper Temps conducts its business. Collecting, using, and disclosing personal information in an appropriate, responsible, and ethical manner is fundamental to the way we operate. Toper temps strives to protect and respect personal information of its customers, applicants, employees, and business partners, so in accordance with all applicable regional and federal laws each staff member of Toper Temps must abide by the organization’s procedures and practices when handling personal information.

As Toper Temps is a Staffing Firm / Employment Agency and you as an individual have applied and provided your personal information to Toper Temps in the hopes of being employed by Toper Temps or by a Toper Temps client, your personal information you have provided to Toper Temps will be shared with Toper Temps clients for the purpose of finding you a job or putting you on an assignment.

Applicability

This Privacy Policy informs everyone of Toper Temps commitment to privacy and establishes the methods by which privacy is ensured. This Privacy Policy applies to all personal information within Toper Temps possession and control.

Personal information is defined as any identifying information about an individual or group of individuals, including name, date of birth, address, phone number, e-mail address, social insurance/security number, nationality, gender, health history, financial data, credit card numbers, bank account numbers, assets, debts, liabilities, payment records, credit records, loan records, opinions, and personal views.

Business information is defined as business name, business address, business telephone number, name(s) of owner(s), executive officer(s), and director(s), job titles, business registration numbers, and financial status. Business information is treated and handled with the same level of confidentiality, privacy, and respect as personal information.

Consent occurs and is obtained when an individual forwards an application or other form containing personal information, thereby authorizing Toper Temps to collect, use, and disclose the individual’s personal information for the purposes stated on the form or in the Appropriate Use section of this policy.

Implied consent is granted by the individual when he/she submits or signs an application or form. This allows Toper Temps to obtain or verify information from third parties (such as past employers, current employers, friends, family, banks, credit bureaus, lenders, or insurance companies) in the process of assessing the eligibility of an individual, customer, client, job applicant, or business partner.

Appropriate Use

Toper Temps collects and uses personal information solely for the purpose of conducting business and developing an understanding of its customers. Toper Temps hereby asserts that personal information will only be used for the following purposes:

1. The suitability of employment
2. Verification of employment.
3. Identification for a client worksite.
4. Payroll information purposes/Banking Information.
5. Employment Consideration.
6. Employment/Criminal Check.
7. Placing the individual into a job or on an assignment.

Any information an applicant or candidates submits may and will be shared with potential employers and / or business customers of Toper Temps.

Policy Statements

1. Toper Temps assumes full accountability for the personal information within its possession and control. This organization has appointed a custodian of all privacy matters and legal compliance with privacy laws.
2. Toper Temps obtains personal information directly from the individual to which the information belongs. Individuals are entitled to know how Toper Temps uses personal information and this organization will limit the use of any personal information collected only to what is needed for those stated purposes. Toper Temps will obtain individual consent if personal information is to be used for any other purpose. Toper Temps will not use the information without the consent of the individual.
3. Under no circumstances will Toper Temps sell, distribute, or otherwise disclose personal information or contact lists to third parties. However, disclosure may be required as part of Toper Temps fulfilling its stated business duties and day-to-day operations. This may include clients, potential clients, consultants, suppliers, or business partners of Toper Temps, but only with the understanding that these parties obey and abide by this Privacy Policy, to the extent necessary of fulfilling their own business duties and day-to-day operations.
4. Toper Temps will retain personal information i only for the duration it is needed for conducting business. Once personal information is no longer required, it will be destroyed in a safe and secure manner. However, certain laws may require that certain personal information be kept for a specified amount of time. Where this is the case, the law will supersede this policy.
5. Toper Temps Inc. vows to protect personal information with the appropriate security measures, physical safeguards, and electronic precautions. Toper Temps maintains personal information through a combination of paper and electronic files. Where required by law or disaster recovery/business continuity policies, older records may be stored in a secure, offsite location.

Access to personal information will be authorized only for the employees and agents of Toper Temps who require the information to perform their job duties, and to those otherwise authorized by law.

Toper Temps computer and network systems are secured by complex passwords.

Only authorized individuals may access secure systems and databases.

Active files are kept in locked filing cabinets.

Our Routers and servers connected to the Internet are protected by a firewall, and are further protected against virus attacks or “snooping” by sufficient software solutions.

Toper Temps does not collect personally identifiable information from any individual known to be under the age of 13.

Toper Temps may share compiled demographic information with its business partners and/or advertisers, but no personal information that can identify any individual person shall be disclosed.

This Web site may contain links to other sites, but Toper Temps is not responsible for the privacy practices of other organizations’ sites.

While IP addresses will be logged in order to administer the site, track visitor movement, and gather demographic information, these IP addresses will not be linked to any personally identifiable information.

In most instances, Toper Temps will grant individuals access to their personal information upon presentation of a written request and satisfactory identification. If an individual finds errors of fact with his/her personal information, please notify Toper Temps as soon as possible to make the appropriate corrections. Should Toper Temps deny an individual’s request for access to his/her personal information, Toper Temps will advise in writing of the reason for such a refusal. The individual may then challenge the decision.

Toper Temps may use personal information without the individual’s consent under certain circumstances. These situations include, but are not limited to:

• To place the individual into a job or onto an assignment.
• Is legally obligated to disclose.
• An emergency exists that threatens an individual’s life, health, or personal security.
• The personal information is for in-house statistical study or research.
• The personal information is already publicly available.
• Disclosure is required to investigate a breach of contract.

Any questions or concerns regarding this Privacy Policy can be addressed by contacting us through our contact form. Toper Temps Inc. will investigate and respond to concerns about any aspect of the handling of personal information.